Office Manager. Maximum Term Contract Full Time – Newcastle

About the Organisation

Make a real difference in the lives of vulnerable Australians with this unique opportunity to provide both corporate expertise and community support. With a focus on people, not profit, Life Without Barriers’ corporate services team partners with our direct support staff, clients, and their families to ensure we continue our mission to change lives for the better.  If a truly inclusive, collaborative, and fast-paced work environment sounds like your next career move, this is an opening not to be missed.

Life Without Barriers is a leading social purpose organisation of 8,000 employees working in more than 500 communities across Australia. We support children, young people and families, people with disability, older people, and people with mental illness. We work with people who are homeless and refugees and asylum seekers.  Join a community of people dedicated to breaking down barriers.

We want to employ people who reflect the diversity of our clients to ensure we can support each client's individual needs and wants. We encourage people of Aboriginal and Torres Strait Islander background and people with disability to apply.

About the Role

Reporting to the Director Shared Services, you will play a pivotal role in ensuring the smooth operation of our National Office. Your responsibilities will include providing administrative support, overseeing staff and resources, and managing day-to-day operations efficiently. Your ability to foster effective communication and maintain meticulous task management will be crucial to the success and seamless functioning of our National Office.

This role is a 12 month full time maximum term contract, this role will require you to work onsite at our Newcastle National Office, the working hours are 8:30am to 5.00pm Monday to Friday.

Key Responsibilities

• Lead, motivate, and manage a small team
• Efficiently handle phone enquiries and visitor greetings
• Provide prompt and professional responses to queries from internal and external stakeholders
• Ensure general administration tasks are completed within requirements
• Organise and execute events, including venue booking and guest coordination
• Maintain office presentation standards, manage supplies, and monitor expenses
• Coordinate office maintenance, repairs, and security
• Manage risks and promote positive stakeholder relationships
• Develop and maintain operational systems and procedures
• Maintain stakeholder CRM database and correspondence

Skills & Experience

• Qualification in Business Administration, Community Services, or related field, or equivalent experience
• Current Driver's License
• Experience in a fast-paced environment and providing executive support
• Team leadership and management experience
• Project coordination and event management skills
• Ability to manage competing priorities and maintain confidentiality
• Strong interpersonal, communication, and negotiation skills
• Problem-solving skills and ability to work independently and in a team
• Proficient in Microsoft Office suite

Successful candidates will be required to clear probity checks including National Criminal History Record Check and Working with Children Check (where relevant to the role).
     
Benefits

• Opportunity to work for one of Australia's largest social purpose organisations
• 12 Month Maximum Term Contract – Newcastle Head Office
• Excellent tax benefits and monthly rostered days off

How to Apply

Include your resume and covering letter in one document, click ‘Apply’ and follow the prompts. For any enquiries including persons with disability that require adjustments, contact recruitment@lwb.org.au.

Applications close at midnight on Sunday 19th May 2024.

To be considered for and appointed to a position at Life Without Barriers, you must be fully vaccinated against COVID-19 with a minimum of two (2) doses or hold a valid medical exemption certificate, in accordance with Life Without Barriers Employee COVID-19 Vaccination Policy. You will be required to provide evidence of your vaccination status during the recruitment process.

We are dedicated to playing our part to reduce the spread of COVID-19 and bring continuity of care and support to our clients. With this in mind, if you are successful, we will discuss with you an alternative to a face-to-face interview.

Life Without Barriers supports the Royal Commission into violence, abuse, neglect and exploitation of people with disability. We believe people with disability need to be heard and for these experiences to influence how support services like ours are delivered. View our statement here https://bit.ly/2GzZGWA