Administrative Assistant

Swinburne University of Technology

Reference #
Closing Date
Supportive team culture

About the job

Reporting to the Chief Financial Officer, you will provide high quality, reliable and confidential administrative support to senior members of the Operations Leadership team. The position will be responsible for all administrative service provision including but not limited to diary management, co-ordinate meetings, travel, expense management, preparation of documents to support the senior members of the Operations Leadership team and coordinating team events.

Further, you will be required to acquire a thorough understanding of the functions that it supports, and the associated policies and procedures, to provide informed advice to people across the university, external stakeholders and international partners. You will be supported with general direction and requires you to utilise a broad range of skills and the ability to exercise judgement, initiative, discretion and independence while interacting daily with staff and stakeholders across the university.

About you

To be successful in this role, you will have:

• Relevant education in office administration with subsequent relevant experience; or extensive experience and or an equivalent combination of relevant experience and/or education/training
• Demonstrated experience in providing high-level executive support including the ability to deal with information of a sensitive and confidential nature
• Excellent organisational and time management skills and the ability to effectively deal with conflicting priorities on a daily basis under limited direction
• High-level interpersonal, written and verbal communication and relationship management skills, including across cultures

A full list of key responsibilities and selection criteria is available within the position description.

About Swinburne University of Technology

Swinburne is a multi-sector university of science, technology and innovation with more than 54,000 students and 5,000 staff globally. We offer postgraduate, undergraduate, vocational education and online education to provide students with a variety of work-relevant pathways. Our mission is to be a world-class university, creating economic and social impact through science, technology and innovation. We aim to deliver future-ready learners, research with impact and innovative enterprise.


Be a key player in helping Swinburne achieve its vision and deliver our 2025 Strategic Plan. Through IT, Finance and our Facilities & Services Group, the Swinburne Operations team aligns with the university’s three strategic pillars – Future Ready Learners, Research with Impact and Innovative Enterprise.

The Operations portfolio focus is on driving sustainable, commercial and innovative solutions by providing the University with professional services in Finance, Procurement, Information Technology, Facility & Property Management, Enterprise Project Management, Legal & Governance and Commercial planning.


To find out more about the extensive range of benefits offered to Swinburne employees please visit Careers at Swinburne.

How to apply and further information.

To view the position description or to start an application please click on 'apply' or ‘begin’ and submit a resume, cover letter and a response to the Key Selection Criteria, as listed in the position description.

If you have any questions regarding your application, please contact Michael O’Shea, CFO at

Should you require further support for an interview due to special needs or consideration, please contact Maree Norden, Diversity & Inclusion Manager at For support or queries related to Aboriginal and Torres Strait Islander employment, please contact

Agency enquiries will not be accepted for this position.

Swinburne is a large and culturally diverse organisation. We are proud of our commitment to equity and inclusion through key initiatives such as our Charter of Cultural Diversity, Pride@Swinburne Strategic Action Plan, Science in Australia Gender Equity (SAGE) Action Plan and our Reconciliation Action Plan. Equity and diversity are integral to our 2025 vision to be a world class university creating social and economic impact through science, technology and innovation.

Applications close at 5pm on Thursday 15 April 2021.

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