Events and Projects Assistant

Swinburne University of Technology

Vacancy closed!

Unfortunately this vacancy is no longer open. Please contact a member of staff if you require assistance.

Reference #
Closing Date
Full-time, fixed term 6mth position at our Hawthorn campus

About the Job
The Marketing team have an exciting new opportunity for an Events and Project Assistant to join the team and assist with the planning and organisation of major event experiences to help grow student recruitment and bring the Swinburne brand experience to life.

Reporting into the Events and Projects Coordinator, you will support event logistics across physical and digital channels, including venue management, coordinating event set up, liaising with event presenters, suppliers and supporting tracking and reporting of event performance indicators.

You will be required to contribute to the development and implementation of marketing actions to deliver objectives for recruitment events. You will be working with a variety of people, so it is important that you have excellent interpersonal, written and communication skills.

About you 
To be successful in the role, you will have:

  • Qualification in communications or marketing or a related field; or an equivalent combination of relevant experience and/or education/training.
  • Proven experience in event coordination or administration.
  • Excellent time management skills including the ability to prioritise and manage numerous tasks to tight deadlines.
  • Demonstrated experience in working with multiple stakeholders providing quality service.

A full list of selection criteria is available within the position description.

  • Participate in regular staff and management development programs
  • Onsite childcare
  • Discounted gym memberships – including Hawthorn Aquatic and Leisure Centre (HALC)
  • Onsite health services
  • Private health insurance discounts
  • Discounted annual Myki cards are available to Swinburne staff

To find out more about the extensive range of benefits offered to Swinburne employees please visit Careers at Swinburne.

How to apply and further information
To view the position description or to start an application please click on apply or ‘begin’ and submit a resume, cover letter and a response to the Key Selection Criteria, as listed in the position description.

For further enquires please contact Christie Raby, Events & Projects Coordinator on (03) 9214 4423 or via email at

If you are experiencing technical difficulties with your application, please contact the Recruitment team on

Should you require further support for an interview due to special needs or consideration, please contact Maree Norden, Manager Diversity & Inclusion at For support or queries related to Aboriginal and Torres Strait Islander employment, please contact

Agency enquiries will not be accepted for this position.

Swinburne is a large and culturally diverse organisation. We are proud of our commitment to equity and inclusion through key initiatives such as our Charter of Cultural Diversity, Pride@Swinburne Strategic Action Plan, Science in Australia Gender Equity (SAGE) Action Plan and our Reconciliation Action Plan. Equity and diversity are integral to our 2025 vision to be a world class university creating social and economic impact through science, technology and innovation. 

Applications close at 5pm AEST on Sunday, 9 May 2021. 


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