Planning and Projects Coordinator

RMIT University

Vacancy closed!

Unfortunately this vacancy is no longer open. Please contact a member of staff if you require assistance.

Australia: Melbourne - CBD
Reference #
Closing Date

Education & Training

Vacancy Type

Planning and Projects Coordinator

  • Full-time, 12-month contract  
  • Salary Level HEW 7 + 17% Superannuation and Flexible Working Arrangements 
  • Based at the City, but may be required to work and/or be based at other campuses of the University

About us 

RMIT is a multi-sector university of technology, design and enterprise with more than 91,000 students and 11,000 staff globally. RMIT offers postgraduate, undergraduate, vocational education and online programs to provide students with a variety of work-relevant pathways. 

Our purpose is to offer life-changing experiences for our students, and to help shape the world with research, innovation, teaching and industry engagement. With strong industry connections forged over 130 years, collaboration with industry remains integral to RMIT’s leadership in education, applied and innovative research, and to the development of highly skilled, globally focused graduates. 


Our Values inspire us, wherever we are in the world, and guide how we live and work together. 

Imagination. Agility. Courage. Passion. Impact. Inclusion. 

What unites us is our purpose and our values; they are at the heart of who we are, what we stand for, how we make decisions and connect with each other.  

Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. RMIT exists to create transformative experiences for our students, getting them ready for life and work. You will be a part of a productive and collaborative team, who values working relationships and outcomes through open and inclusive planning, continuous information sharing and transparent work practices. 

About the role /College 

The Planning & Project Coordinator works closely with the Project Manager, project team members, business owners and sponsors in the administration and support of a number of small to medium projects across the R&I portfolio.

The Planning & Project Coordinator, under the guidance and oversight of the PM, will coordinate the activities required in delivering the R&I Prioritised projects as well as any overall planning support that may be required including but not limited to any project documentation, reports and communications development.

About you 
Reporting to the Manager, Portfolio and Strategic Projects, you will work closely with relevant stakeholders across the R&I portfolio including the Project Manager, Sponsors, Business owners and project team members in ensuring projects are adequately supported to meet timelines & mitigate risks. You will assist in creating or updating all project documentation including formal governance updates, action log, timeline and risk register, RACI, PIR and any other documentation required for the project

To be successful in this position, you’ll have, but not limited to:

  • Excellent communication and relationship-building skills with the ability to work collaboratively with academic and professional staff from diverse backgrounds and portfolios to understand the problems and enable finding solutions.
  • Experience in project or initiative delivery, data analytics and visualisation, and reporting.
  • Experience in supporting an organisation or department wide planning and prioritisation process.
  • Problem-solving mindset, always looking for creative solutions to meet stakeholder needs.   
  • High attention to detail whilst working to tight deadlines or changing directions.
  • Demonstrated experience and expertise in providing a high level of stakeholder engagement and continuous improvement.
  • High-level proficiency in computer software packages with accuracy, attention to detail and ability to learn new technical skills and excellent writing skills in order to produce presentations and reports on findings.
  • Experience with project management methodologies and their application.

Extensive Higher Education experience, within a similar position, desirable but not essential.

Please Note: Appointment to this position is subject to passing a Working with Children Check. 

Bring Your Whole Self to Work 

We are better for our diversity. When we listen to those who are different to us, or challenge us, we grow stronger together. When we feel like we belong, we can achieve so much more. We respect each other, embrace our differences and build a sense of belonging in our team and beyond.  

We are proud that our dedication to diversity has been recognised by a broad spectrum of external organisations. Visit our Linkedin Life pages to learn more and see some of our most recent wins. 


Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link below. 

 PD - Planning & Projects Coordinator.pdf

Applications close 3rd June 2021. 

Receive opportunities at RMIT directly to your inbox by subscribing here.  

RMIT is a Disability Confident Recruitment Team and we are happy to adjust the recruitment process for your accessibility requirements. Please contact us at telling us your preferred type of communication and we will be in touch as soon as possible to discuss your requirements. 

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. 

Please note that whilst we still accept applications from any persons interested in our roles, due to the impacts of COVID-19, we are currently prioritising applications from those with current working rights in Australia and who are not affected by travel restrictions. Please see the latest updates to Australia’s immigration and border arrangements during the COVID-19 (Coronavirus) outbreak: 

We are a 2021 Circle Back Initiative Employer – we commit to respond to every applicant. 











Trans and Gender Diverse applicants

Inclusion is at the durrung (or heart) of who we are. We aim to create an environment where staff and students who identify as trans and gender diverse feel supported to succeed and belong.

We recognise the challenges faced by the trans and gender diverse community when applying for a new role.

At RMIT, we aim to support you from the start. Our Talent Acquisition team are active members of the RMIT Ally network.

For enquires or support through the application, recruitment and onboarding process, applicants who identify as trans or gender diverse are invited to contact Mat Lewis at

Find your next job faster than ever!

  • FREE online registration
  • Daily job alerts
  • Online profile & CV (searchable by clients)
  • Large client & agency database

Register now

Maximize your chances!

Ensure that your online CV is up to date as employers are always searching our online CV database of candidates.

Modify your profile

Need assistance?

A member of our staff is ready to help you with any questions you may have.

Contact us for a fast response